Kyambogo University has rolled out new features on its Academic Management Information System (ACMIS), aimed at improving communication between staff and students while strengthening account security across the platform.
ACMIS is a central academic management system used by all public universities in Uganda to handle key academic and administrative processes, including student registration, results management, payments and communication.
In a notice issued by the Directorate of ICT Services, the university announced the introduction of an in-built messaging tool that allows direct communication within the ACMIS system. The feature enables staff to communicate with fellow staff or students, either collectively or individually, on academic-related matters.
According to the notice, lecturers and administrators can now send messages to all students or selected groups regarding academic events, while students can directly submit requests to lecturers, such as inquiries about missing marks. The system will also automatically notify staff about pending actions, including results approval and invoice clearances, improving efficiency in academic and financial workflows.
Alongside the messaging tool, the university has introduced a new security notification feature that alerts users whenever their ACMIS account is accessed from a new device.
The alert, labelled “New device sign-in detected,” was implemented as part of the operationalisation of the Personal Data Protection Act by the National Information Technology Authority–Uganda (NITA-U). The feature is designed to enhance the protection of users’ personal data and prevent unauthorised access.
The Directorate clarified that the alert is a routine security measure and does not necessarily indicate that an account has been compromised. In many cases, the notification may be triggered when a user logs in from a different phone or computer, or when a browser update makes a device appear new to the system.
Staff and students have been advised that all academic and financial information, including results, course registration and payments, remains securely protected within ACMIS.
However, users who receive a security alert and do not recognise the device or login attempt have been encouraged to immediately reset their passwords as a precautionary measure, in line with global best practices for high-risk systems.
The university has called on both staff and students to remain vigilant in the face of growing cybersecurity threats, emphasising the shared responsibility of safeguarding login credentials and personal information.
The notice, signed by John Okunozi, Chief of ICTs, assured users that official communication would continue to be shared through the ACMIS messaging service to provide reassurance and updates on system enhancements.
Kyambogo University said the upgrades are part of ongoing efforts to modernise its digital systems, improve service delivery and ensure the security of academic data across public universities in Uganda.
