Unlike past years when first year students were invited to the university to learn more on how campus operates, Kyambogo University has this year opted to publish their fresher’s orientation on their website ahead of reopening scheduled for 1st March.
The university has guided students about a number of issues like procedures of paying tuition, rules and regulations of the university, among others. Kyambogo first year students were also informed about several Kyambogo halls of residence and responsibilities of a warden.
The fired up freshers, who are warming up to join campus were also educated on common words used in the university and what they mean. The words include; Hall of residence which refers to a hall where students will reside, Hall of attachment, a hall that will serve students though they do not reside there, Nonresident, a student who does not reside in the university halls of residence and Resident which means a student who resides in the university halls of residence.
Read all the guidelines below;
The university has got five halls of residence namely;
-Nanziri which accommodates both male and female students
-North Hall which accommodates both male and female students.
-Pearl accommodates only female students.
-Kulubya accommodates only male students.
-Mandela Hall accommodates only male students
Why do we have a hall of attachment or residence?
-A hall is for identification of students for administrative reasons
-Living and food allowances are paid as per hall of residence
-Students with disability are assisted by their hall Wardens to get guides and interpreters.
-Participation in games and sports is based on halls
-On completion of the course students are required to clear with their hall of attachment.
-The registration process begins at hall level before the central or university registration.
-In the event of sickness at the university, the warden or student leader takes responsibility to deliver the sick to the university medical center.
-In the event of death, the warden processes funds for burial expenses from the university and ensures delivery of the body to the rest place. NB; This is done for only students who have paid fully the university dues and fully registered with the university.
Administration of the hall of residence
The hall is headed by;
-A warden
-Chief Custodian and
-Custodian
-Student leaders (Chairperson and Guild Representatives for each block).
Role of a warden
-Heads the hall of residence
-Allocates accommodation space to the students
-Ensures safety and security of students
-Guides students on running games and sports activities.
-Manages finances of the hall
-In charge of keeping hall property and other university property
-Ensures timely payment of living and food allowances
-Enforce university rules and regulations.
-In charge of student feeding.
NB; All students are encouraged to read the rules and regulations and internalise them.
The following should strictly be understood;
-No cash is received by any staff in the halls. All money is paid to the bank.
-Government students do not pay for accommodation in the halls of residence.
-Private students who may get accommodation in the halls shall pay for it but in the banks at the university.
-All matters to do with space/accommodation in the halls are strictly handled by the warden.
-All students are encouraged to stick to the name which they are registered with the university at all times to avoid inconveniences.
-The university has restaurants where students can buy food or pre-pay for food for a full semester.
NB; Cooking of any kind is strictly prohibited. Cooking gadgets and food will be confiscated.
Government sponsored students whether resident or non-resident are paid allowances on application as follows;
-Residents are only paid food allowance and
-Non-residents are paid both food and living out allowance.
-The money is paid to students using mobile money; therefore, all government sponsored students are advised to have their telephone numbers registered in their names registered with the university.
-Application forms for the allowances are picked from Warden’s office after fully registering with the university and payment of functional fees.
-In case a student who is resident does not want to stay in the halls of residence, or non-resident wants to reside in the halls, they should write to the Dean of students through their wardens explaining the reasons for this decision. The Dean of student will reply to them in writing. Failure to do this a student’s allowances will be affected in one way or another.
-The university communicates to students on notice boards, students are encouraged to read what is displayed to avoid missing information.
Students accommodated in private hostels should abide by the rules and regulations there. University rules and regulations also apply in the hostels. The university can guide students and parents on the appropriate hostels to occupy. NB; Students remain Kyambogo university responsibility even if they sleep in hostels.
Students with disability; all students are encouraged to help and understand this category of students.
Students in this category should note this;
-The university provides a guide to students who are visually impaired, or have any other serious case.
-The deaf are provided with an interpreter for academic work.
-You are advised to go to your Wardens for guidance on the above to avoid people who hijack students in this category in the name of making money.
-Students can access equipment for disability to support them on application to the Disability Committee, through their Wardens.
All students are encouraged to participate in the available games and sports in order to develop their talents since this is a catchment area for different teams at national level. Those interested can approach their sports secretaries. (Details can be got from the Sports Tutors).
The university has a guidance and counseling unit and does charge any fee (Details can be got from the Acting university Counsellor).
The university has got four places of worship namely; Uganda Martyrs Catholic Chaplaincy, St. Kakumba Chapel, Seventh Day Adventists and Mosque (details can be got from the heads of these places of worship).
There is a university medical center and details will be communicated by the unit.
NB; In case of sickness when in a hostel or hall the ambulance will be available for assistance but through the hall management.
All students are reminded that Covid 19 is still affecting people without discrimination and therefore SOPs MUST strictly be observed. All students must carry masks, sanitizers and observe SOPs at the university. HIV and AIDS are still a problem; therefore, students are advised to take care of themselves.
Meaning of the words used
Hall of residence – refers to a hall where you will reside
Hall of attachment– refers to a hall that will serve you though you do not reside there.
Nonresident – a student who does not reside in the university halls of residence
Resident– A student who resides in the university halls of residence.
Registration/Admission number– this number appears on your admission letter and usually begins 20/U/ ……
